Catering
Culinary Creations, WVU Dining Services’ award-winning catering unit, is proud to present Your Guide to Catering on campus. We are here to serve you. We recognize the importance of quality and presentation and will do everything possible to make your event a success. The policies and procedures below will help ensure that success by affording us adequate time to properly prepare and present your event. As you schedule and plan your event, rest assured we will be there every step of the way.
Note: Your room reservation and arrangements for tables and chairs (room set-up/delivery) must be made separately with either Physical Plant or the appropriate facility prior to booking your event.
Catering Guidelines
One Week Prior to Event:
Notice for small meetings, receptions, or refreshment breaks.
Two-Three Weeks Prior to Event:
Notice for events requiring menu selection, such as luncheons and dinners.
One Month Prior to Event:
Notice for unusually large events, those requiring custom menu planning, or those events requiring complex details. Orders placed more than one month prior to the event will receive a ten-percent discount from published prices.
Following these guidelines will help ensure the availability of your desired menu.
Guarantees
An estimated number of guests must be provided at the time of your booking. The final guest count (guarantee) must be submitted at least 72 business hours prior to the event. If attendance is equal to or less than the guarantee, you will be billed for the guarantee. If attendance exceeds the guarantee, you will be billed for the actual attendance. If no guarantee is submitted, the original estimate becomes the guarantee.
Culinary Creations guarantees sufficient quantities of food and table settings to accommodate the guarantee plus five percent or a maximum of ten guests above the guarantee, whichever is less. All events with hot and/or perishable foods displayed, will remain open for a maximum of 2 hours. At the events end, all food and beverage will remain the property of WVU Dining Services
Event prices in this guide are based on our required minimum of 20 guests. If you wish to book a smaller event, additional costs may be added to your total depending on the individual menu and/or circumstances.
Event Cancellations
Event cancellations must be received in writing at least 72 business hours prior to the event. If you cancel after this deadline has passed, you will be billed for your guaranteed number of guests.
Alcohol
Those wishing to serve alcohol, as a supplement to a catered event, must seek authorization from Robin Yorty, Exec. Director and Chief Protocol Officer, University Events, (304) 293-8023, or robin.yorty@mail.wvu.edu before the event is scheduled. After you have received the required authorization, you are required to purchase all alcohol independently and provide Culinary Creations with written notice of your intent.
Catering Order Forms
For Questions or concerns about your order please Contact us at:
Phone: (304) 293-5105 or (304) 293-8573
Fax: (304) 293-4129
E-mail: Burlene.Forquer@mail.wvu.edu
Due to market fluctuations, we reserve the right to change prices at our discretion.